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NotesTracker -- Lotus Notes/Domino Usage Tracker

Licensing & Pricing
Click either of the links on the line above to jump to that section.
Last updated on 10 October 2008

With NotesTracker we aim to provide you with a reliable, resilient, capable and low-risk solution backed by professional support, while preserving our intellectual property rights invested in developing and enhancing the product and while providing us with an adequate return that will enable us to keep on supporting you in the long run!


Unlike some other software sites, our pricing structure is "up front" and completely open. We don't want to hide anything from you or make it difficult for you to determine your purchase costs. Because NotesTracker is a product that is delivered in "open source" form and is not freeware, you will find that the Terms and Conditions have some emphasis on safeguarding our IP (intellectual property) so that the open source is not disclosed to non-purchasers.


You will find NotesTracker pricing immediately following the Licensing - Software Usage Terms and Conditions section.


The risk of using a toolkit -- NotesTracker or any other -- to modify and extend your existing applications is something that you will want to consider and assess. Since NotesTracker is essentially an activity logging product which typically you will configure to write its usage tracking data to an external standalone repository database, we think that there is only an extremely low risk that it will have a deleterious effect on your applications, however you must consider this as part of your evaluation an we will certainly discuss this with you if you are in any way concerned about it.


Freeware from Asia/Pacific Computer Services:
We also offer you several useful FREE Lotus Notes/Domino applications> We think that they will be of interest to individuals or businesses, and they're yours to use at no charge! See the SDMS and CAPTURE and other Notes freeware links at the bottom of this page.


Asia/Pacific Computer Services ("APCS") reserves the right to make modifications to these terms and conditions from time to time. The latest terms and conditions are available on the APCS web site for viewing prior to the downloading and installation of the Software and will take precedence over any other form of the terms and conditions. Such modifications shall be effective immediately upon posting of the modified agreement at this Web site and will apply to all purchases and upgrades of the Software on or after the posting date. You agree to review the agreement periodically to be aware of such modifications and your continued use and/or downloading of software available to you hereunder shall indicate your acceptance of the modified agreement.


The "NotesTracker" or "AsiaPac Document Usage Tracker" Software is owned by APCS and is copyrighted and licensed not sold. The term "Software" means the original program and all whole or partial copies of it. A Program consists of machine-readable instructions, its components, data, audio-visual content (such as images, text, recordings, or pictures), and related licensed materials.

The entity that purchases the license ("you") and all its officers, employees, contractors and other associated persons will be subject to this license agreement.

The evaluation form of the Software is provided with hidden design and you shall not modify, translate, disassemble, decompile, or reverse engineer the Software. The licensed form of the Software is provided with unhidden design so that its design elements may be incorporated into the designs of your Notes databases either without modification or modified and adapted by you to meet your specific usage metrics requirements.  For both forms you may not remove, alter or deface any proprietary notices on the Software.

You acknowledge that APCS owns all right, title and interest in and to the Software or portions thereof, including without limitation all Intellectual Property Rights. "Intellectual Property Rights" means any and all rights existing from time to time under patent law, copyright law, trade secret law, trademark law, unfair competition law, and any and all other proprietary rights, and any and all applications, renewals, extensions and restorations thereof, now or hereafter in force and effect worldwide.

The Software and documentation are proprietary to APCS. By installing and using the Software, you agree to comply with these terms and acknowledge that the Software and documentation contain valuable trade secrets and other proprietary information belonging to APCS. You also agree to not remove, obscure, or alter APCS's copyright notice, trademarks, or other proprietary rights notices affixed to or contained within the Software.

You may copy the Software only for purposes of backup including multiple archive backup copies or incorporation into the design of your Lotus Notes databases provided that each and every copy must contain all of the original Software's proprietary notices. You may not distribute the Software for free or for sale nor rent, lease or sublicense it. You agree to hold the Software in confidence and undertake not to pass or allow to be passed copies of it whole or in part to another party outside your organization. You are not permitted to share the Software with other organizations and doing so will entitle APCS to immediately terminate this license. If you distribute, rent or sell Lotus Notes applications to any other organization you will not include the Software or any derivative or adaptation of it in these Notes databases until such time that the receiving organization has purchased the appropriate NotesTracker license from APCS.

You will ensure that anyone who uses your copy of the Software does so only for your authorized use and in compliance with the terms of the license. Unlicensed evaluation software may not be used for production purposes. You are responsible for communicating the terms of this agreement to your employees and contractors and for ensuring their compliance with the terms of this agreement and any company policies and procedures you might have surrounding use of the Software. You must report to us, as soon as possible after you notice it, any suspected misuse arising from your possession of the Software including counterfeiting, piracy, disclosure to non-licensees or other copyright infringement in the Software.

APCS grants you a nonexclusive license to use the Software when you lawfully acquire it. When you purchase the Software a License Document will be sent to you by APCS as a Proof of Entitlement and this will contain a License Number applicable to the Version of the Software as of the date of purchase, being the date that payment funds are received by us. You may use the Software for evaluation purposes but not in production until the license has been issued. The license will apply to the latest Version of the Software at the time of purchase and to any sub-releases of that Version but not to any subsequent Version if an Upgrade Price applies to the later Version. Your license is void without registration of required information or registration with incorrect information.

The Software is priced on a tiered basis according to the number of Lotus Domino servers or standalone Lotus Notes Client workstations upon which the Software is installed in one or more Lotus Notes databases. You may use the Software up to the level of use purchased. If you purchase the Software at one tier level and later increase the number of installations to a higher tier level then you agree to immediately notify us and forward to us the incremental purchase price between the tier levels.

APCS cannot and does not give credits or refunds for charges already due or paid. Prior to purchasing the Software you must make every effort to evaluate it in order to establish that the Software meets your requirements. APCS will provide you with information and guidance to aid your efforts but the final decision is yours alone.

This license may be modified from time to time at the sole and absolute discretion of APCS. Each new download of the Software after such modification constitutes your acceptance of any revised terms and conditions accompanying the download.

Information contained on this website constitutes an invitation to treat. No such information constitutes an offer by us to supply any products or services.

The Software is licensed as stated above. The license does not constitute ownership of the Software, only the right to use it. APCS reserves all other rights. Unless applicable law gives you more rights despite this limitation, you may use the Software only as expressly permitted in this agreement. Licenses are not transferable.

If you do not agree to or cannot comply with any of the terms and conditions, do not attempt to access or use the Software. By installing the Software you agree to these terms and conditions. If you do not agree to all conditions set forth by this license you may not use the Software, because only APCS as the productís owner can give you permission to use it. If you decide not to purchase the Software or on expiry of a lease to the Software you agree to destroy all copies including backup copies in electronic or any other form. This license shall be valid indefinitely and APCS may terminate the License only for material causes. APCS may terminate your license if you fail to comply with the licensing terms and conditions. You agree that you will not continue to use and will delete the design and code of the Software or any derivative or adaptation of it in any of your Lotus Notes databases or elsewhere as soon as practicable after the license expires and will not continue to use the Software for evaluation or production purposes.


This license entitles the user to hold the source code of the Software in escrow and to run the Software, but not to disclose or sell it to other parties either in its entirety or any individual components of its design and code including internal documentation.

APCS has used reasonable care and skill in providing the Software to you. The cost or guarantee of support is not included in the license except that APCS will make reasonable effort to fix any problem in the original Software and there will be no charge for fixing any reported problems. However APCS reserves the right to charge for enhancements or new versions and for all repair or maintenance of the Software arising from your modification of the original design or code of the Software. The Software is designed to be applied without change to the design of your organization's Lotus Notes databases but you are free to modify the Software and adapt it as you see fit for incorporation into your databases however any such modifications or adaptations and the effects pursuant to them are not part of free support by APCS under the warranty.

Subject to any statutory warranties which cannot be excluded, you bear the risk of using the Software. APCS shall not be liable for material, equipment, data or time loss, caused directly or indirectly by proper or improper use of the Software or for the effects of any modifications that you make to the Software. In cases of loss, destruction, or corruption of data, APCS shall not be liable. APCS does not take any other responsibility. APCS makes no other warranty.

See also our Policy and Disclaimers
Skype user name: notestracker

The huge increases in exchange rate value of the Australian dollar during calendar years 2007/2008
forced us to increase the US Dollar prices for NotesTracker, applying from 01 June 2007,
so we could recover some of our significant development costs for NotesTracker Version 5.
However: despite the continued relative strengthening of the Australian dollar during 2008,
the prices for NotesTracker will be held steady in US Dollar terms for calendar year 2008.

Go to the comprehensive Universal Currency Converter web site,
or use the following integrated ready reckoner ...

If you prefer, please contact us to request a formal quotation in your own currency.


Number of Domino servers or Notes Client workstations holding Lotus Notes databases that contain NotesTracker usage tracking code

United States
Dollars  (
Version 5

From 01 June 2007

1 Server and/or up to 20 Notes workstations



2 Servers and/or up to 50 Notes workstations



3 to 5 servers and/or up to 100 Notes workstations



6 to 10 servers and/or up to 200 Notes workstations



11 to 20 servers and/or up to 400 Notes workstations



21 to 30 servers and/or up to 600 Notes workstations



31 to 50 servers and/or up to 800 Notes workstations



51 to 70 servers and/or up to 1000 Notes workstations



71 to 100 servers and/or up to 1500 Notes workstations


  Additional Notes workstations for the above tiers By negotiation

Company License - unlimited number of Domino servers and/or Notes workstations - (101 or more) - This license applies to a single legal entity.


E2-4 Enterprise license - for 2 to 4 associated legal entities. $14,000.00
E5-9 Enterprise license - for 5 to 9 associated legal entities. $17,000.00
E10-19 Enterprise license - for 10 to 19 associated legal entities. $20,000.00
E20+ Enterprise license - for 20 or more associated legal entities. $25,000.00

Watch for the latest version news at the NotesTracker News & Tips weblog
U1 Version Upgrade - for Price Tiers up to A6-10 $1,300.00
U2 Version Upgrade - for Price Tiers A11-20 to A21-30 $1,900.00
U3 Version Upgrade - for Price Tiers A31-50 to A51-70 $2,500.00
U4 Version Upgrade - for Price Tier A71-100 $3,000.00
U5 Version Upgrade - for Price Tier C $3,500.00
U6 Version Upgrade - for Price Tiers E2-4 and above (Enterprise) $5,000.00
Ordering NotesTracker is easy!
Click this button to send us your order for NotesTracker
Send us an e-mail with your official order attached,
and we will respond by return message with an invoice.
Using our banking details, transfer the purchase cost to us
and we will send you the password plus your NotesTracker license.
(This all can take just a couple of working days.)
Cannot match the above price tiers against your unique Notes/Domino applications environment?
The listed price tiers reflect the ability for NotesTracker to log database application activity that occurs on standalone (offline)  Notes Client workstations and not just -- compared with some other products -- on databases located on Domino servers. Please talk to us if you think that your mix of Notes Client versus Domino Server database locations are different from the above tiers, and we will negotiate a mutually acceptable pricing structure for your unique case.
Examples of single legal entities: Acme Widgets Malaysia, or Acme Widgets France, or a single state government department, or a single federal government department.
Corresponding examples of multiple legal entities: Acme Widgets International (representing a series of Acme national companies), multiple government departments within a single state, or multiple federal government departments.
Pricing is non-concurrent: it refers to the numbers of servers or clients containing NotesTracker code that can gather usage data at one time or another, not the number of concurrent "active" users.
Prices are subject to change without notice.
For a given version of NotesTracker, a product license being upgraded to a higher price tier is subject only to the differential purchase price. A version upgrade within ninety (90) days of original purchase is free, otherwise the above tiered upgrade prices apply.
Contact us about discounts for non-profit organizations (such as charities and research institutes) and educational institutions.
** GST or Goods and Services Tax (currently 10%) is payable by organizations based in Australia.

Orders from outside Australia may be subject to import duties and taxes, which are levied once a shipment reaches your country. When ordering from this site, you are considered the importer of record and must comply with all laws and regulations of the country in which you are receiving the shipment.


Pricing includes e-mail and phone-in guidance and support from Asia/Pacific Computer Services for setting up NotesTracker in your first Notes database, to the point where NotesTracker is logging usage correctly for this databases so that your Notes developers and administrators gain the skills needed to install and support NotesTracker in the remainder of your databases.

We provide NotesTracker as a software development toolkit (SDK), with the expectation that NotesTracker can and will be incorporated "as is" in your Notes databases. Our aim is to support you to the full by providing adequate advice and guidance regarding the way your Notes developers should make database design changes and your Notes administrators deploy NotesTracker for the first database and ensure that NotesTracker is operating correctly on the first one or two of your Domino servers, to the point where NotesTracker (in the form distributed) is correctly tracking usage for that database.


Our initial support does not constitute an open-ended offer to carry out for free any design and coding changes that represent complex, time-consuming departures from NotesTracker as designed and distributed. We do recognise that for certain of your databases you may have special usage tracking requirements which need non-trivial changes or extensions to the NotesTracker design, and will happily provide you with a quotation for use of our professional services to carry out any such modifications for you.

Defect correction and release upgrades within a single version (for example, from V4.0 to V4.1) are included in the price for that particular version of NotesTracker.

Pricing is on a tiered scale that is aligned to how widespread is your deployment of NotesTracker. Our philosophy is that one NotesTracker license will apply for every computer system holding any database (or multiple databases) incorporating NotesTracker code and capable of being used for usage tracking. This holds whether the database is being shared on a Domino server or is being used on an individual user's Notes Client "local" workstation (whether a fixed or mobile device).

Upon purchase of NotesTracker, you will be issued with a unique License Key that corresponds with the Version and Price Tier that you have selected. This License Key will be your proof of purchase, and will be needed for support and product upgrade purposes.

Examples of our interpretation of "legal entity" are the local country subsidiary of an international corporation, or one department of a state or federal government. Our Enterprise License offering is intended to bring purchasing economies of scale to related entities, such as all of the subsidiaries of an international corporation, or all of the departments of a given state or federal government (often referred to as "Whole Of Government").

If you purchase the Software at one level (such as Tier B) and later increase the number of installations to a higher level (such as Tier C) then you agree to immediately advise us and forward to us the incremental purchase price between the tier levels.

Click here to find out more about our Domino Document Usage Tracker toolkit.

Contact us using Skype ... Click this button to start a Skype call.
You must have Skype installed on your computer.
          - - - - - - - - - - -
Our user name for Skype is "notestracker"
(also for MSN Messenger, Yahoo Messenger, and ICQ, but we don't always have these running). (click this button to call)

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FREE applications with built-in NotesTracker ... SDMS - a Simple Document Management System
CAPTURE - Customer And Project Tracking + Usage Reporting Extensions
- FREE CRM Application

Other freeware: Simple Signer - easily Sign all design elements in a Lotus Notes database
and Presenter for IBM Lotus Notes